Day-of Wedding Coordination

day-of wedding coordination

For couples planning their own wedding  


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welcome to The Coordinated Collective

A company created for couples planning their own wedding

Our clients plan their own wedding and understand the need to hand over the reigns on the wedding day so they hire our team to pull their plans, vision, and vendors together on the wedding day. We work with couples 6 to 8 weeks before the wedding ensuring no detail has been overlooked and help tie up any loose ends. On the day-of the wedding, we oversee and make sure every aspect of the wedding is carried out as planned.

Here is what is included with our day-of coordination service:

Before the Wedding

  • Phone consults beginning 6 to 8 weeks before the wedding to review details

  • Provide day-of details and vendor contact planning sheet

  • Conduct and lead one site visit

  • Timeline development and review

  • Contract review

Two Weeks Before the Wedding

  • Phone consult to confirm and finalize timeline

  • Review final ceremony, reception, and cocktail hour layouts

  • Timeline distribution to the vendor team

  • Coordinate wedding rehearsal

Wedding Day

  • Two Coordinators arrive onsite 2 hours prior to wedding ceremony time

  • Oversee vendor set up, deliveries, and installations

  • Lead wedding party, guests, and vendor coordination for ceremony, cocktail hour, and reception

  • Provide up to 8 hours of service on the day-of (additional hours available)

  • Place printed wedding materials such as programs, escort cards, and signage

  • Distribute final payments and gratuities to vendors

  • Breakdown and secure personal decor items (additional flat rate)

Where We Work

We've coordinated weddings in private homes, historically recognized churches, parks, museums, libraries, art galleries hotels, botanical gardens, and many other spaces throughout D.C., Maryland, Virginia, and California. We travel and we love working in new spaces. Here is a list of some venues where we've coordinated weddings:

Anderson House, Billingsley House, Bolger Center, Carnegie Institute for Science, Dumbarton House, Glen Echo Park, Josephine Butler Parks Center, Longview Gallery, St. Francis Hall, Malmaison, Mandarin Oriental (DC), Meadowlark Botanical Gardens, Omni Shoreham (DC), Oxon Hill Manor, Saint Katherine Greek Orthodox Church, Saint Peter's on Capitol Hill, Samuel Riggs IV Alumni Center, The Hendry House, The Line Hotel DC, The Sunset Room by Wolfgang Puk, The Westin Annapolis, Torpedo Factory, University of Maryland Memorial Chapel, Washington National Cathedral, Westfield's Marriott, Wollam Gardens, Woodlawn Manor and More. 

 
 
 
 

coordinators

 
 
 
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The Collective

We're a strong team of women who collectively love music, food, culture and of course, all things wedding. Our backgrounds include project management, public relations, product development, hotel guest services, event planning, venue management, and catering.

We provide day-of wedding coordination for couples planning their own wedding and need a wedding professional team to pull all their wedding plans, vendors, and vision together on the wedding day.

 
 
 

our couples

 
 
 
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Connect with Us

We highly recommend couples schedule a quick 20 minute inquiry call to learn more about our services and to ensure we are the best fit for your needs. Complete the form below and one of our Partners will be in touch within 1 business day. (Note: we were formerly known as Jasmine Smith & Co.)

write to us: hello@thecoordinatedcollective.com follow us: @daycoordinators read about us: wedding wire reviews

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Preferred Coordinator
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 We’re social. Follow along on Instagram @dayofcoordinators.